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Archive and collection indices of the National Board of Antiquities


THE ARCHIVES


Online indices


Database of research reports on the cultural environment

The database serves as an index of the research reports kept in the archives of the National Board of Antiquities. The database is a catalogue of research reports related to archaeology, the built environment and ethnology. Most of the reports not only include the metadata but the document itself as a PDF file. Some of the electronic files for research reports can only be viewed on the computers at the customer service premises and via the Museum Network by registered users. File versions of archaeological reports are also available in the Register of Archaeological Projects.

The materials in the database that are related to the built environment mostly start from the 1960s, and for the time being older information has only been saved inconsistently. The first archaeological research reports in the database date back to the 1880s, and it also includes some information that predates this. Reports on archaeology in recorded history have been systematically catalogued in the database since 2011, while the details on older reports can mainly be found in the Register of Archaeological Projects. With regard to ethnology, only a few individual reports have been catalogued in the database.

Register of Archaeological Projects (Project Register of Ancient Monuments)

The system is used to manage information pertaining to archaeological projects, monitor projects and compile related statistics. Information is compiled in the project register on the National Board of Antiquities’ own operations and based on research permits granted to external actors. The publication Arkeologia Suomessa (Archaeology in Finland) and research reports submitted to the National Board of Antiquities have been used as sources of retrospective information. New projects are entered into the register when the research permit is granted and whenever the board decides on its own projects. The details related to the research reports in the archives can be found in the report details tab.

Journal of Ancient Artefacts

The Journal of Ancient Artefacts, also known as the Record of Findings, is intended to be the official monitoring system of the National Board of Antiquities regarding findings accepted into the collections. The Journal of Ancient Artefacts contains the details of how the prehistoric collections were attained, with a main number assigned to each finding. The cataloguing starts from 1829, from the main number 1. The information is incomplete for the period 1888–1901. For these years, you can see the book version of the Journal of Ancient Artefacts and municipality-specific card indices related to findings at the customer service premises of the archives by placing an order.

Index of drawings of the built environment

This index includes metadata on dimensional drawings and plans produced by the State Archaeological Commission and the National Board of Antiquities, as well as metadata on individual collections of materials obtained from elsewhere. Most of the materials are related to the built environment, but the index also includes drawings related to ancient monuments. The largest individual entities are drawings related to the study and renovation of medieval castles. The index of drawings has not been updated since 2010. Today, drawings are catalogued in Musketti (Musketti, Collection of drawings of cultural environments, KYP).

The drawings are organised by municipality, and the index includes the name of the draughtsperson and the date and content of each drawing, among other details. Some of the drawings mentioned in the index are no longer housed in the archives of the National Board of Antiquities. For example, the drawings of the Russian Engineer Detachment (VIK) have been transferred to the National Archives.

Ethnological surveys

The archives include responses to ethnological surveys, primarily from 1956 onwards. The survey responses are organised by subject and further by municipality under each subject. The subject matters of the surveys were catalogued annually during the period 1956–1996. More recent surveys are catalogued separately.

Ethnological manuscripts and other materials

The ethnological manuscripts include a variety of reports, fieldwork materials, collections by student unions, ethnological theses, responses to surveys conducted from 1900 to 1945, materials pertaining to Finno-Ugric peoples and fieldwork materials related to working-class culture, among other things. The index of ethnological manuscripts contains the information of all manuscripts received before 1957. Materials received after 1957 are grouped by municipality or author and separated into four categories: 1) travels in the home region, official journeys and memoirs, 2) regional and national collections, 3) theses, and 4) collections by the Sami, Baltic Finns and other Finno-Ugric peoples.

Archive index of the Finnish Antiquarian Society


Indices accessible from client terminals in the research hall


Musketti
The system can be browsed on client terminals in the customer service premises. Archaeological photographs and drawings of artefacts have been catalogued in Musketti since the beginning of 2008. Older materials are catalogued in indices and card indices.
Dimensional drawings related to the built environment and archaeology have been catalogued in Musketti since 2015, and the information in the former index of drawings (Index of drawings of the built environment) have been converted into the system. The drawings can be found in the Collection of drawings of cultural environments in Musketti, and the database includes a great number of digitised drawings in addition to metadata.

Case Management Register of the Cultural Environment Division (‘Case Register’)
The system was used particularly by the former Architectural History Department to monitor the activities of the authorities, compile statistics and distribute statements during 1997–2013. Information was imported into the system starting from 1997, and these efforts became comprehensive starting from 1998. The system was parallel to the official record of administrative documents of the National Board of Antiquities. The use of the information management system for its original purpose ended on 18 February 2013, when the National Board of Antiquities adopted the case management system SALAMA.

Metadata and files related to document materials from different years have since then been entered into the database retroactively in connection with the digitisation projects of the archives of the National Board of Antiquities. The digitised materials are added to the attachments tab, and the oldest documents in the information management system date from the 1880s. The information is not comprehensive with regard to older materials.

The public information in the information management system can be browsed on the client terminals at the customer service premises of the National Board of Antiquities (Sturenkatu 2a) and via the Museum Network by registered users.

SALAMA client terminal
SALAMA, the case management system used by the National Board of Antiquities, serves as the board’s official register of administrative matters and as an archive for the board’s electronic administrative documents. For the time being, there is no separate client terminal available, but the plan is to adopt one in 2017. Metadata and digitised materials have also been converted into the system in relation to older administrative materials. Similarly, the metadata of the previous record of administrative documents has also been converted into the system.


Other indices in the research hall


Main index of the archaeological collections
An index of archaeological findings in order of arrival. Copies of the index books are available at the customer service premises. The original index of more recent findings can be ordered to the customer service premises.


Indices available for order to the research hall


Archive indices available for order to the customer service premises
Archive formation plans
Document records
The order in which administrative documents are organised in the archives varies. A topographic (municipality-specific) order is common. Most of the more recent (post-1990) administrative documents are ordered by subject matter, which is indicated in the archive formation plans.

The materials of the State Archaeological Commission are organised according to a traditional ABC pattern that is based on the formal nature of the documents (document records, copies, received documents, records, etc.). The same pattern has been followed with most materials, including the documents of the National Board of Antiquities.

An electronic record of administrative documents related to administrative materials has been in use since 1995. There are also document records in paper format in use from the previous period, starting from 1884. These indices have been compiled annually.

Index of historical topographic materials
The index includes materials of varying content that were created by the former Department/Bureau of History. It includes materials pertaining to churches, castles and manors, letters from the era of the State Archaeological Commission and wartime materials pertaining to East Karelia. The order in which the materials are kept varies per municipality.

 



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Last updated 24.4.2017
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