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Archive and collection indices of the National Board of Antiquities
The materials in the database that are related to the built environment mostly start from the 1960s, and for the time being older information has only been saved inconsistently. The first archaeological research reports in the database date back to the 1880s, and it also includes some information that predates this. Reports on archaeology in recorded history have been systematically catalogued in the database since 2011, while the details on older reports can mainly be found in the Register of Archaeological Projects. With regard to ethnology, only a few individual reports have been catalogued in the database.
The drawings are organised by municipality, and the index includes the name of the draughtsperson and the date and content of each drawing, among other details. Some of the drawings mentioned in the index are no longer housed in the archives of the National Board of Antiquities. For example, the drawings of the Russian Engineer Detachment (VIK) have been transferred to the National Archives.
Ethnological surveysThe archives include responses to ethnological surveys, primarily from 1956 onwards. The survey responses are organised by subject and further by municipality under each subject. The subject matters of the surveys were catalogued annually during the period 1956–1996. More recent surveys are catalogued separately.
Ethnological manuscripts and other materialsThe ethnological manuscripts include a variety of reports, fieldwork materials, collections by student unions, ethnological theses, responses to surveys conducted from 1900 to 1945, materials pertaining to Finno-Ugric peoples and fieldwork materials related to working-class culture, among other things. The index of ethnological manuscripts contains the information of all manuscripts received before 1957. Materials received after 1957 are grouped by municipality or author and separated into four categories: 1) travels in the home region, official journeys and memoirs, 2) regional and national collections, 3) theses, and 4) collections by the Sami, Baltic Finns and other Finno-Ugric peoples.
Archive index of the Finnish Antiquarian Society
Indices accessible from client terminals in the research hall
MuskettiThe system can be browsed on client terminals in the customer service premises. Archaeological photographs and drawings of artefacts have been catalogued in Musketti since the beginning of 2008. Older materials are catalogued in indices and card indices.
Dimensional drawings related to the built environment and archaeology have been catalogued in Musketti since 2015, and the information in the former index of drawings (Index of drawings of the built environment) have been converted into the system. The drawings can be found in the Collection of drawings of cultural environments in Musketti, and the database includes a great number of digitised drawings in addition to metadata.
Case Management Register of the Cultural Environment Division (‘Case Register’)The system was used particularly by the former Architectural History Department to monitor the activities of the authorities, compile statistics and distribute statements during 1997–2013. Information was imported into the system starting from 1997, and these efforts became comprehensive starting from 1998. The system was parallel to the official record of administrative documents of the National Board of Antiquities. The use of the information management system for its original purpose ended on 18 February 2013, when the National Board of Antiquities adopted the case management system SALAMA.
Metadata and files related to document materials from different years have since then been entered into the database retroactively in connection with the digitisation projects of the archives of the National Board of Antiquities. The digitised materials are added to the attachments tab, and the oldest documents in the information management system date from the 1880s. The information is not comprehensive with regard to older materials.
The public information in the information management system can be browsed on the client terminals at the customer service premises of the National Board of Antiquities (Sturenkatu 2a) and via the Museum Network by registered users.
SALAMA client terminalSALAMA, the case management system used by the National Board of Antiquities, serves as the board’s official register of administrative matters and as an archive for the board’s electronic administrative documents. For the time being, there is no separate client terminal available, but the plan is to adopt one in 2017. Metadata and digitised materials have also been converted into the system in relation to older administrative materials. Similarly, the metadata of the previous record of administrative documents has also been converted into the system.
Other indices in the research hall
Main index of the archaeological collectionsAn index of archaeological findings in order of arrival. Copies of the index books are available at the customer service premises. The original index of more recent findings can be ordered to the customer service premises.
Indices available for order to the research hall
Archive indices available for order to the customer service premises
Archive formation plans
Document recordsThe order in which administrative documents are organised in the archives varies. A topographic (municipality-specific) order is common. Most of the more recent (post-1990) administrative documents are ordered by subject matter, which is indicated in the archive formation plans.
The materials of the State Archaeological Commission are organised according to a traditional ABC pattern that is based on the formal nature of the documents (document records, copies, received documents, records, etc.). The same pattern has been followed with most materials, including the documents of the National Board of Antiquities.
An electronic record of administrative documents related to administrative materials has been in use since 1995. There are also document records in paper format in use from the previous period, starting from 1884. These indices have been compiled annually.
Index of historical topographic materialsThe index includes materials of varying content that were created by the former Department/Bureau of History. It includes materials pertaining to churches, castles and manors, letters from the era of the State Archaeological Commission and wartime materials pertaining to East Karelia. The order in which the materials are kept varies per municipality.
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Last updated 24.4.2017
© National Board of Antiquities